Traveling to Madison

By Plane

If you are flying, we ask that you fly into one of the following airports: Dane County Regional Airport (MSN), Milwaukee Mitchell International Airport (MKE), or Chicago O’Hare International Airport (ORD). You will need to book flights through UW Fox World Travel. Booking through third-party sites such as Expedia or booking directly with the airline are not allowed under UW policy and will not be reimbursable.

We have established a booking group through Fox World Travel.

Group Name: GLOW Workshop
Company Name: UW Madison (C01WMA)
Group Code: 01UWS007

Please note: Fox World Travel Standard Business Hours: Monday - Friday 7:00am - 7:30pm CT

Please call Fox World Travel at either 608-710-4172 (local) or 844-630-3853 (toll free) and provide the agent with the group code. Per UW policy, your flight may depart one day prior to the workshop and return the day following the workshop.

Madison: The Dane County Regional Airport is located 4 miles northeast of downtown Madison. 

A complimentary airport shuttle is available to and from Dane County Regional Airport to all Madison Concourse hotel guests. Please use the courtesy phone in the baggage claim area (located between Carousels 1 and 2, near Door 5) to let us know that you have your luggage and are ready to be picked up. The shuttle pick-up area is located outside baggage claim, Door 5. Please make a reservation at the Front Desk for your return trip to the airport. The airport is five miles from the hotel. 

Please visit www.msnairport.com for more information.

Milwaukee: The General Mitchell International Airport (www.mitchellairport.com) is located in Milwaukee, Wisconsin, approximately 75 miles east of Madison. You may continue to Madison via car or bus. Please see below for more information on car and bus travel.

Chicago: Chicago, Illinois is located 150 miles southeast of Madison and has two international airports: Midway International Airport and O'Hare International Airport. Both airports can be found by visiting www.ohare.com - passengers can continue to Madison via car or bus; please see below for additional information on both options.

By Car

If you are driving, please obtain either a screenshot or pdf of your route from Google Maps or similar showing the mileage as this is required for reimbursement. Employees of the University of Wisconsin, must also be an authorized driver to receive reimbursement for vehicle related expenses.  

Car rentals can be booked through Fox World Travel using the group code below. Booking with anyone other than Fox World Travel is not allowable under UW policy.

Group Name: GLOW Workshop
Company Name: UW Madison (C01WMA)
Group Code: 01UWS007

Please note: Fox World Travel Standard Business Hours: Monday - Friday 7:00am - 7:30pm CT

Please call Fox World Travel at either 608-710-4172 (local) or 844-630-3853 (toll free) and provide the agent with the group code. The agents are aware of the contracts that UW has with Enterprise, National, and Hertz.

Madison lies approximately 150 miles northwest of Chicago (3 hour drive), 75 miles west of Milwaukee (1.5 hour drive) and 270 miles southeast of Minneapolis (4 hour drive).

Parking: There will be parking at The Madison Concourse Hotel. Parking charges are based on the prevailing rate at the time of function. The current rate is $2.00 per hour, up to a maximum of $24 per day. Parking charges for overnight hotel guests are $18/night for self-park. Additional parking facilities are available across the street at the State Street Capitol ramp (21 N. Carroll Street). If your vehicle is over 6'3", please contact the hotel for parking assistance prior to arrival. 

There are also several City of Madison Parking lots that offer daily parking rates. Click here to find additional information on City of Madison parking.

By Bus

Any buses that you take to get from the airport to the hotel, hotel to the workshop, etc., will be reimbursed.

Milwaukee: The Badger Coach Bus Line runs 6 trips daily from Milwaukee's General Mitchell International Airport to the University of Wisconsin-Madison campus for $20-$30 one way. The drop off location is located at the corner of Lake and Johnson streets, and is a seven block walk to the meeting site. Travel time is approximately 2 hours. Please call (608) 276-7490 for more information or visit www.badgerbus.com.

Chicago: The Van Galder Bus Company runs several times daily from both O'Hare and Midway Airports, directly to the University of Wisconsin-Madison campus. The drop off location is located at the corner of Lake and Johnson streets, and is a seven block walk to the meeting site. The one-way fare is approx. $34-$36 and travel time is approximately 3.5 hours. Please call (800) 747-0994 for more information or visit www.vangalderbus.com

Greyhound bus lines also run to Madison. Please call (800) 231-2222 for fare and schedule information, or visit www.greyhound.com. Taxis are available at the bus terminal, which is approximately 0.5 miles from the meeting site.

Taxi Services

Any taxis/Ubers that you take to get from the airport to the hotel, hotel to the workshop, etc., will be reimbursed.

Individuals arriving/departing will need to arrange for their own transportation to the Dane County Airport in Madison. Below is a listing of taxi cab companies in Madison. Participants must pay this expense.

Car Rental

The following rental companies are approved by UW for reimbursement. Please note the BIG10 Contract will need to be used and users cannot add any additional insurance, extra features, or allow the rental company to fill gas. Rental car users must fill the car themselves before returning the car. 

  •  Enterprise: (608) 661-4900/(800) 325-8007 
  •  Hertz: (608) 241-3803/(800) 654-3131 
  •  National: (608) 249-1614/(800) 227-7368 

Train

Unfortunately, Madison is not on a major train line. Please see above for alternative transportation methods to the meeting site.

Contact Us

Questions about GLOW? Contact us at interpro@union.wisc.edu or (608) 265-6534

Website Hosted by UW Conferences & Events

800 Langdon St. | Madison, WI 53706 | (608) 265-6534